Program & Administrative Associate, Global Alliance for Trade Facilitation

Washington, DC
Full Time
Global Alliance for Trade Facilitation
Entry Level

Company Overview

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

The Global Alliance for Trade Facilitation (the Alliance) aids developing countries in implementing the World Trade Organization’s Trade Facilitation Agreement (TFA). The Alliance is a joint effort between the Center for International Private Enterprise (CIPE), the International Chamber of Commerce (ICC), and the World Economic Forum (WEF).

The Alliance brings together leading donors, local and global businesses, and international institutions to help deliver on the potential of the TFA to enable trade-led development. Private sector expertise is leveraged to spur commercially meaningful trade facilitation reforms. The private sector provides first-hand insight into the problems caused by bureaucracy at borders to help develop innovative and practical solutions.

Position: Program and Administrative Associate, Global Alliance for Trade Facilitation

Reports to: Senior Program Officer (SPO) for Operations, Global Alliance for Trade Facilitation

Scope: CIPE is seeking a full-time, non-exempt, Washington, D.C. based Program and Administrative Associate for the Global Alliance for Trade Facilitation. This role provides program, administrative, and research support to CIPE’s trade team and portfolio of projects, working closely with the Senior Program Officer for Operations, Deputy Director, Senior Program Officer (programs), and CIPE’s Legal Advisor for the Alliance in Washington, D.C. The position offers an excellent opportunity for interested candidates to gain exposure to international trade and development from both a programmatic and a team operations perspective. The division of responsibilities will vary but is generally expected to be split roughly 50/50 between programmatic and administrative support.

Responsibilities:

    Administrative/Operational (50%)

    • Work with the Senior Program Officer for Operations and the Legal Advisor to support the development and implementation of team procedures, trainings, and compliance processes
    • Provide administrative support to the Deputy Director and Senior Program Officer for Operations, including preparation of expense reports and documents for signature, and special projects as assigned
    • Coordinate logistical arrangements for team meetings and events
    • Support the development and implementation of the team’s communications strategy with CIPE and Alliance stakeholders, including website content, blogs, newsletter contributions, podcasts, and social media
    • Contribute to team brainstorming on new projects and initiatives, and on creative approaches to team and project management

    Programmatic (50%)

    • Coordinate international travel arrangements with CIPE staff and partners, including travel authorizations, bookings, expense reports, and payments
    • Monitor project progress, maintain team files, and coordinate financial and narrative reporting to CIPE and Alliance stakeholders on a regular basis
    • Support the team’s procurement and contracting processes, including development and publication of terms of reference, coordination of proposal evaluation processes, and contract development and modification
    • Conduct country and region-specific research and report on events related to the Alliance portfolio

    Qualifications:

    • ​​​​Bachelor’s degree or equivalent in international relations, trade, economics, business administration, public policy, or related field preferred
    • Minimum of one year of administrative office experience required. Experience supporting international development or public policy programs preferred
    • Interest in international business and trade, and the private sector’s role in democratic governance and economic development
    • Excellent organizational skills and attention to detail
    • Proactive problem solver and critical thinker
    • Ability to prioritize competing tasks in a fast-paced environment with limited supervision
    • Excellent English written and verbal communication skills. Working proficiency in Spanish (speaking, reading, and writing) is highly desired, but not required
    • Strong interpersonal skills and the ability to work as part of a diverse team, including with colleagues, partners, and external stakeholders across multiple time zones
    • Financial acumen with the ability to develop, manage, and monitor budgets and complete financial reporting tasks
    • Strong computer skills, specifically experience working with MS Word, Excel, PowerPoint, Outlook, and Adobe

     

    CIPE is currently operating with a hybrid work environment. Candidates must either be located in the Washington, DC Metropolitan area, or be willing to commute/relocate.

     

    Benefits and Perks

    Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party, and lots of fun in between!

    CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

    Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls or emails, please.

    CIPE is an Equal Opportunity Employer.

     

     

    Americans with Disability Specifications

     

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

     

    Work Environment

    Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate.

     

    Employee’s Responsibility in an Emergency

    The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.

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