Finance Manager

Port Moresby, Papua New Guinea
Full Time
Asia
Mid Level

Position: Finance Manager
Reports To:  CIPE Country Director, Papua New Guinea

Background:
The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy, and is an affiliate of the US Chamber of Commerce. Since 1983, CIPE has worked to build the political, market and civic institutions vital to a democratic societies and private sector led economies. CIPE’s key program areas include anti-corruption, public governance reform, support of civil society, property rights, economic empowerment of at-risk communities, and opening political space in closed societies.

Through ongoing partnerships with the U.S. and Australian governments, CIPE is implementing a cutting-edge women’s economic empowerment program in Papua New Guinea. To help create a broader “entrepreneurial ecosystem” CIPE is operating a Women’s Business Resource Centre (WBRC) in Port Moresby, integrating entrepreneurship into the curriculum of Papua New Guinean universities and providing technical assistance in the launch and roll out of a women’s business agenda by the Business Advocacy Network (BAN). Additionally, CIPE has launched other thematic work in PNG with eye towards expanding in the Pacific as a region, such as corrosive capital and other anti-corruption projects. The WBRC is housed at:

Century 21 Building
Lot 51, Section 35, Kunai Street, Hohola
(PO Box 599)
Konedobu, NCD
PAPUA NEW GUINEA

Through its work with universities, CIPE is working to ensure that future generations of Papua New Guinean women will have the option of considering entrepreneurship as a career path. By providing technical assistance to PNG women’s business organizations, women in business now have a voice in economic policymaking. Additionally, CIPE is focusing on achieving inclusive growth by engaging and gathering the voices of the most vulnerable entrepreneurs in PNG who face significant challenges and barriers to growth.

CIPE is in the process of growing additional programming in PNG related to democratic governance. This includes the establishment of an American Chamber of Commerce (AmCham) to deepen the trade and investment relationship between the Pacific Islands and the United States by providing information and trade connection to members. The AmCham will also act as a platform to advance women’s and marginalized communities’ economic empowerment by actively recruiting women and minority-owned businesses and advocating for rights and protections across PNG. Additionally, CIPE will soon implement a project to strengthen private sector resilience to counter digital authoritarianism in the region by enhancing the participation of local businesses and private sector organizations in shaping governance and access to an inclusive digital economy.

Role Summary:
CIPE PNG is seeking a full-time Finance Manager to provide financial management and administrative support. The Finance Manager will be physically located at the WBRC and is the main contact for all budgetary and financial issues, requirements, and information. This position is responsible for budgeting and financial reporting for CIPE PNG and will contribute to donor grants compliance and oversight for CIPE PNG. The candidate should be available 44 hours per week to support activities related to CIPE’s programs in the Pacific, especially that of women’s economic empowerment in Papua New Guinea.  

Primary Duties to be Performed:

Financial

  • Overall financial monitoring, troubleshooting, and problem-solving of financial issues related to programs.
  • Manage bookkeeping (through QuickBooks financial management software and Excel spreadsheets, etc.) for office revenue and expenses, including petty cash. All records of expenses will be recorded to proper budget expense categories.
  • Prepare payment vouchers for future purchases (in collaboration with the Country Director) and process payments by preparing checks and wire transfer documents for the Country Director’s approval.
  • Manage and track program budgets, ensuring sound cash flow for successful operation of CIPE PNG.
  • Prepare monthly advance request for funds from Washington, D.C. with the consultation of the Country Director.
  • Prepare monthly financial report of office expenses including monthly reconciliation of bank account and petty cash totals, electronic copies of supporting documentation, and reports to Washington, D.C.
  • Provide technical support on procurement processes by soliciting and analyzing vendor quotations.
  • Perform additional clerical tasks such as maintaining an inventory list, filing timesheets, and filing payment vouchers and supporting receipts for all CIPE PNG and WBRC expenses.
  • Lead the preparation and coordinate with the Country Director to complete relevant tax filings, including but not exclusive to annual tax filings, GST returns, salary, and wages tax, etc. Perform other duties as assigned to support the day-to-day operations of the CIPE PNG.
  • As the finance officer, support CIPE PNG staff to understand and uphold CIPE’s financial principles and processes through training and support where necessary.
  • Provide human resources support for CIPE PNG management team by administering payroll and preparing pay slips.
  • Participate in meetings with PNG management and program staff, D.C. program team, and D.C. functional teams as necessary.

Grants and Compliance

  • Provide technical assistance for all matters relating to grants, contracts, and sub-agreements for CIPE projects.
  • Review all relevant invoices and contracts prior to submission to Washington, D.C.
  • Maintain accurate documentation to support grants and contracts related activities.
  • Assist in donor reports preparation.
  • Assist in partners (sub-awards) monitoring and assessments.

 

Key Qualifications:

  • Bachelor’s degree in Accounting, Finance, Business Administration or related field required.
  • Minimum four (4) years professional experience with financial management.
  • Experience with contracts management is required, with strong financial acumen and the ability to assist with project budgets.
  • Experience liaising with Investment Promotion Authority (IPA), Internal Revenue Commission (IRC), and preparing relevant tax documents.
  • Experience with supporting Human Resources efforts including superannuation and other benefits required.
  • Past experience in international development and program development is highly preferred.
  • Knowledge of and interest in women’s economic empowerment.
  • Ability to handle multiple detail-oriented tasks with limited supervision in a fast-paced environment.
  • Strong organizational, interpersonal, and communication skills; team orientation.
  • Character of strong integrity and honesty required.
  • Fluency in Tok Pisin preferred, with excellence in English composition.  
  • Strong skills in QuickBooks, Microsoft Office, specifically MS Word, Excel, Outlook, SharePoint, and One Drive required.
  • Familiarity with telecommunications platforms such as Skype and Zoom required.  
  • Must be eligible to work in PNG and based in Port Moresby.

Duration:

This is a full-time position following successful completion of a 6-month probationary period.

To Apply:

To apply for this exciting opportunity, please submit a resume or CV, a cover letter, police clearance, and three (3) references for the Finance Officer position posted under “Opportunities” at www.cipe.org. Only candidates selected for an interview will be contacted. No phone calls please.

 

 

 

           

 

 

 

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