Program Associate, Europe and Eurasia

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, and anti-corruption & ethics. 

Position: Program Associate, Europe and Eurasia 

Reports to: Regional Director, Eastern Europe & Eurasia 

Scope: CIPE is seeking a full-time, non-exempt, Washington D.C. based Program Associate. The Program Associate, Europe and Eurasia will have the responsibility of providing administrative support to the CIPE team working on programs in Central and Eastern Europe, and Eurasia. The position requires a dedication to assisting a large team and its programs, including staff in Washington DC, several field offices, and multiple international consultants. The position will include tasks supporting the Regional Director. 

Responsibilities: 

• Work collaboratively with all departmental staff (Program Associates, Associate Program Officers, Program Officers, field office staff, and Regional Director). 

• Coordinate and process field office advances and liquidations, invoices, contracts, grant agreements, vouchers, consultant payments, field office advances, partner payments, payment requests and other financial documents using an electronic payment and filing system. 

• Initiate and prepare travel authorizations, travel expense reports, and manage international travel logistics for the Regional Director. 

• Track and coordinate with department staff on department spending accounts against a budget. 

• Organize, schedule, and record notes for department meetings. 

• Handle meeting requests for the Regional Director. 

• Work with Program Associates and Associate Program Officers to maintain program and correspondence files for the department. 

• Maintain database systems for tracking reports, approvals, and payments. 

• Communicate with the Grants and Finance division regarding payment updates and guidelines. 

• Prepare routine correspondence and mailings and perform clerical duties, as needed. 

• File, account for, and handle CIPE field consultant requests and invoices. 

• Coordinate across program departments regarding administrative aspects of cross-regional projects and issues. 

• Adhere to appropriate office procedures, CIPE, NED and USAID policies and procedures. 

• Provide administrative support on project implementation on an as-needed basis. 

Qualifications: 

• Bachelor’s degree or equivalent years of experience. 

• Minimum one year of administrative office experience. 

• Excellent organizational, interpersonal and communication skills. 

• Excellent writing, reporting, and English composition. 

• Ability to take initiative to manage multiple, detail-oriented tasks with limited supervision. 

• Computer knowledge, preferably Microsoft Office, Internet, Excel, and Power Point. 

• Interest or background in Europe and Eurasia economic and political affairs and/or democracy development programs is preferred. 

• Fluency in written and spoken Russian an asset, but not required. 

Benefits and Perks 

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between! 

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas. 

Americans with Disability Specifications 

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Work Environment 

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate. 

Employee’s Responsibility in an Emergency 

The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.