Program Associate, Latin America and the Caribbean
The Center for International Private Enterprise (CIPE) is a core institute of the National Endowment for Democracy and is the international affiliate of the U.S. Chamber of Commerce. Operating at the intersection between democracy and markets, CIPE designs and implements projects around the world that help make democracy deliver the freedom and opportunity for all to prosper.
Since 1983, CIPE has worked to build the political, market and civic institutions vital to democratic societies and private sector led economies. CIPE’s key program areas include democratic governance, anti-corruption, enterprise ecosystems, trade facilitation, economic empowerment of at-risk communities, and opening political space in closed societies.
Position: Program Associate, Latin America and the Caribbean
Reports To: Program Officer, Latin America and the Caribbean
Scope: This full-time, regular, non-exempt position is based in Washington, D.C. The Program Associate, Latin American and Caribbean (LAC), will have the responsibility of providing administrative support to the CIPE team working on programs in Central and South America, and the Caribbean. The position requires a dedication to assisting a large team and its programs, including staff in Washington D.C., field offices, and international consultants.
Responsibilities and Duties
- Provide support for an assigned portfolio of projects including those focused on women’s economic empowerment in Central America in coordination with Program Officers, Department Leadership and field-based consultants
- Process invoices, contracts, grant agreements, consultant payments, partner payments, requests and other financial documents using an electronic payment and filing system.
- Assist in writing and compiling narrative and financial reports, proposals, contracts and budgets, and other documents as needed for program development and project management.
- Help in project implementation by tracking and monitoring program budget spending, expenses, and deliverables in accordance with established expectations and timelines
- Coordinate travel authorizations and travel expense reports for department staff and handle basic international travel logistics
- Organize, schedule, and record notes for meetings.
- Maintain database systems for tracking reports, approvals and payments.
- Communicate with other departments, including Grants & Finance, Center for Women’s Economic Empowerment, Monitoring & Evaluation, Security, and more, regarding payment and project updates and guidelines.
- Prepare routine correspondence and perform clerical duties, as needed.
- Coordinate across program departments regarding administrative aspects of cross-regional projects and issues.
- Adhere to appropriate office procedures, CIPE, NED, US State Department and USAID policies and procedures.
- Attend events and meetings related to country profile and substantive project topics
Qualifications and Skills
- Bachelor’s degree or equivalent in international relations, trade, economics, business administration, public policy or related field required
- Professional proficiency in written and spoken Spanish
- Minimum one year of administrative office experience
- Proficiency in MS-Office, specifically Word, Excel, and Outlook
- Superior organization skills and dedication to completing projects in a timely manner
- Strong writing abilities, critical thinking skills, and analytical skills
- Strong organizational, interpersonal, and communication skills
- Flexibility to collaborate with a team or work independently and deliver consistent, reliable results
- Detail oriented and ability to handle multiple tasks in a fast-paced environment
- Ability to work in a team environment
- Strong financial acumen and ability to develop, manage, and monitor project budgets
Benefits and Perks
Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between!
CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.
Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls, please.
CIPE is an Equal Opportunity Employer.
Americans with Disability Specifications
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate.
Employee’s Responsibility in an Emergency
The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.