HR Assistant, Human Resources

Washington, DC
Full Time
Human Resources
Entry Level

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

Position: Human Resources Assistant, Human Resources

Reports to: Director, Human Resources

Scope: This Full-Time, regular, non-exempt position is based in Washington, D.C. The Human Resources Assistant (HRA) will have the responsibility of providing administrative support to the Human Resources Department. The ideal candidate will be able to coordinate a broad range of human resources functions with limited supervision and work as a member of a collaborative team that supports CIPE’s global vision, mission, and values.

 

Responsibilities:

  • Provide clerical and administrative support to the HR department
  • Maintain accurate and up-to-date human resource files, records, and documentation
  • Maintain the integrity and confidentiality of human resource files and records
  • Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
  • Maintain HR calendars, to include scheduling interviews, team meetings, departmental meetings, and meetings with vendors and key stakeholders
  • Draft and send company-wide communications from the HR department including job vacancy announcements, HR deadlines, benefits information, birthdays and work anniversaries, newsletters, and other key HR events and initiatives.
  • Conduct or assist with new hire orientation, and onboarding
  • Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
  • Assist with implementation of human resources procedures and processes
  • Assist with recruitment as needed by scheduling interviews, conducting reference checks and tracking processes as needed
  • Assist in special projects as needed
  • Adhere to appropriate CIPE, NED, and other donor policies and procedures
  • Performs other related duties as assigned

 

Qualifications:

  • Minimum one year of administrative office experience required. 2-3 years’ experience preferred
  • Proficiency in MS-Office, specifically Word, Excel, and Outlook
  • Superior organization skills and dedication to completing projects in a timely manner
  • Strong English writing abilities, critical thinking skills, and analytical skills
  • Strong organizational, interpersonal, and communication skills
  • Exceptional communication skills, both written and verbal
  • Flexibility to collaborate with a diverse team or work independently and deliver consistent, reliable results
  • Process invoices and bills for payment
  • Detail oriented and ability to handle multiple tasks in a fast-paced environment
  • Interest in working for mission-oriented organization preferred
  • Ability to work in a team environment

Benefits and Perks

  • Competitive Benefits include medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events include Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between!
  • CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas
  • CIPE is an Equal Opportunity Employer

 

 

Americans with Disability Specifications

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate.

 

Employee’s Responsibility in an Emergency

The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.

 

 

 

 

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