Associate Program Officer (APO), Program Coordination Unit

Washington, DC
Full Time
PCU
Mid Level

Company Overview:  

The Center for International Private Enterprise (CIPE) is a core institute of the National Endowment for Democracy and is the international affiliate of the U.S. Chamber of Commerce. Operating at the intersection between democracy and markets, CIPE designs and implements projects around the world that help make democracy deliver the freedom and opportunity for all to prosper.  

Since 1983, CIPE has worked to build the political, market and civic institutions vital to democratic societies and private sector led economies. CIPE’s key program areas include democratic governance, anti-corruption, enterprise ecosystems, trade facilitation, economic empowerment of at-risk communities, and opening political space in closed societies.    

 

Position: Associate Program Officer (APO), Program Coordination Unit 

Reports To: Managing Director of Planning and Human Resources  

 

Scope: This is a full-time, non-exempt Washington, D.C. based position. CIPE’s Program Coordination Unit (PCU) is responsible for ensuring the quality and timeliness of proposals and reports that flow from CIPE to its funders. The PCU organizes staff-wide peer review feedback sessions for proposals, tracks active projects, and coordinates professional development trainings. It is the responsibility of PCU to ensure regional and thematic teams are on schedule to submit proposals and reports in a timely manner to CIPE’s main funder, the National Endowment for Democracy (NED), and adhere to a consistent reporting schedule. The Associate Program Officer (APO) will assist in high-level organization and coordination as well as work directly with PCU colleagues (an additional APO and the Managing Director) and CIPE staff across multiple teams who are implementing approximately one hundred active projects with the purpose to strengthen the prose of the proposals and reports. 

Responsibilities: 

  • Coordinate the preparation, review, and submission of proposals and narrative reports to donors, working with all CIPE regional and functional teams. 
  • Provide substantive contributions to reviews of all proposals and reports to donor, in coordination with the Managing Director.  
  • Review and prepare documents for the CIPE Board of Directors. 
  • Track implementation status and reporting requirements of multiple projects, with the assistance from a cross-departmental Program Associate (PA). 
  • Work with the PA on maintaining the PCU tracking tools of active projects. 
  • Communicate key deadlines to regional teams as well as deadlines for reports, proposals, documents for CIPE’s Board Book, and project extensions, with the support from the PA. 
  • Document results of internal project meetings and meetings with donors. 
  • Maintain programmatic, financial, correspondence, and contract files in paper form and electronically, with the support of a PA. 
  • Coordinate and where appropriate lead staff training sessions. 
  • Carry out other duties as assigned by the Managing Director . 
  • Contribute to an organizational culture of innovation, integrity, and high performance. 
  • Build and maintain an understanding of CIPE’s broader work in different regions by regularly interacting with regional staff. 
  • Adhere to appropriate CIPE, NED, and other donor policies and procedures. 

Qualifications: 

  • Bachelor’s degree or equivalent in international relations, trade, economics, business administration, public policy or related field required. 
  • 1-2 years of administrative office experience preferred. 
  • Excellent English writing, research, and analytical skills required. 
  • Demonstrated initiative and ability to manage multiple time-sensitive, detail-oriented tasks simultaneously with limited supervision. 
  • Demonstrated strong organizational, interpersonal, critical thinking and communication skills. 
  • Ability to work well under pressure in a fast-paced environment. 
  • Ability to work in a diverse team environment across multiple time zones. 
  • Experience with MS Word, Excel, PowerPoint, and SharePoint. 
  • Demonstrated interest in democracy and/or international development. 

 

Benefits and Perks 

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between! 

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas. 

Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls, please. 

CIPE is an Equal Opportunity Employer. 

 

Americans with Disability Specifications

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate.

 

Employee’s Responsibility in an Emergency

The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.

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