Program Associate (Operations), Trade

Washington, DC

Full Time

Global Alliance for Trade Facilitation

Entry Level

Company Overview

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

The Global Alliance for Trade Facilitation (the Alliance) aids developing countries in implementing the World Trade Organization’s Trade Facilitation Agreement (TFA). The Alliance is a joint effort between the Center for International Private Enterprise (CIPE), the International Chamber of Commerce (ICC), and the World Economic Forum (WEF).

The Alliance brings together leading donors, local and global businesses, and international institutions to help deliver on the potential of the TFA to enable trade-led development. Private sector expertise is leveraged to spur commercially meaningful trade facilitation reforms. The private sector provides first-hand insight into the problems caused by bureaucracy at borders to help develop innovative and practical solutions.

Position: Program Associate (Operations), Trade
Reports to: Program Director (Operations), Trade

Scope: CIPE is seeking a full-time, non-exempt position based in Washington, D.C. for a Program Associate for CIPE’s trade practice and the Global Alliance for Trade Facilitation (the Alliance). This role provides programmatic, operational, and research support to CIPE’s trade team and portfolio of projects, working closely with the team’s program director (operations), program managers, and the director. The position offers an excellent opportunity for interested candidates to gain exposure to trade facilitation and international development from both a programmatic and a team operations perspective.
The division of responsibilities will vary depending on the successful candidate’s capabilities and interests, but is generally expected to be split roughly 50/50 between programmatic and operational support.

Responsibilities

Programmatic (50%)

Provide support to an assigned portfolio of trade projects, assisting project managers with project development, management, and evaluation
Monitor project activities, schedules, budgets, and contracts in conjunction with team members to ensure timely delivery of program activities
Work with project and grants managers to support procurement of suitable consultants and vendors. Responsibilities may include developing and publishing terms of reference; organizing and analyzing proposals received; supporting proposal evaluation processes; drafting contracts and modifications, and collecting, processing, and storing consultant and vendor data
Conduct country and region-specific research; contribute to the development of country briefs, concept notes, and project proposals; and report on events related to the team’s portfolio

Operational / Administrative (50%)

Coordinate domestic and international travel arrangements and logistics for staff, consultants, and external partners, including travel authorizations, bookings, payments, and expense reports
Process consultant and vendor payments and credit card reconciliations
In coordination with the Program Director (Operations) and project managers, support management of program and project budgets through financial planning, analysis, expense tracking, data collection, and reporting for internal and external audiences
Work with the Program Director (Operations) and team members to oversee the team’s procurement and travel activities, including procurement planning, oversight of contract budgets and end dates, and travel expense monitoring
Provide administrative support to the Deputy Director and Program Director (Operations), including travel arrangements, expense reports, documents for signature, and special projects as assigned
Contribute to team brainstorming on new projects and initiatives, and on creative approaches to project and operations management.
Support the planning and execution of internal and external meetings and events, and record meeting minutes.
Depending on the successful candidate’s skill set and interests, there will be opportunities to support business development for both CIPE and the Alliance, the planning and execution of internal and external outreach strategies, and communications efforts

Qualifications:

Bachelor’s degree or equivalent in international relations, international business, economics, political science, public policy, or related field preferred
Minimum of one year of administrative office experience required. Experience supporting international development or public policy programs preferred
Interest in international business and trade, and the private sector’s role in democratic governance and economic development
Excellent organizational skills and attention to detail
Proactive problem solver and critical thinker
Strong writing, research, and analytical abilities
Excellent interpersonal, coordination, and communication skills
High degree of cultural competence, with the ability to work in a diverse team environment, across time zones in a hybrid setting
Financial acumen with the ability to develop, manage, and monitor budgets and complete financial reporting tasks
Professional proficiency in written and spoken in English
Fluency or advanced competency in a second language is beneficial, but not required
Strong computer skills, proficiency in MS Office, specifically Outlook, Word, Excel, and PowerPoint
Contribute to an organization-wide culture of innovation, integrity, inclusion, and respect

THE SALARY FOR THIS POSITION IS $55,000 PER YEAR

ALL APPLICATIONS MUST BE SUBMITTED BY NOVEMBER 24TH, 2024

Benefits and Perks

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between!

Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls, please.

CIPE is an Equal Opportunity Employer

CIPE is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, non-disqualifying physical or mental disability, veteran status, gender identity or expression, and marital status or any other legally protected class or characteristic covered by applicable law. CIPE is committed to working with and providing reasonable accommodations for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. CIPE believes diversity and inclusion across our organization is critical to our programs, mission, and success as a globally operating business. We strive to recruit, develop, and retain talent from a diverse candidate pool.

Employee’s Responsibility in an Emergency

The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.

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Program Associate (Operations), Trade

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