Administrative Associate, Papua New Guinea

Port Moresby, Papua New Guinea
Temporary
Papua New Guinea
Entry Level

Background: 
The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy, and is an affiliate of the US Chamber of Commerce. Since 1983, CIPE has worked to build the political, market and civic institutions vital to a democratic societies and private sector led economies. CIPE’s key program areas include anti-corruption, public governance reform, support of civil society, property rights, economic empowerment of at-risk communities, and opening political space in closed societies. 

Through ongoing partnerships with the U.S. and Australian governments, CIPE is implementing a cutting-edge women’s economic empowerment program in Papua New Guinea. To help create a broader “entrepreneurial ecosystem” CIPE is operating a Women’s Business Resource Centre (WBRC) in Port Moresby and providing technical assistance to women’s business organizations in PNG.   The WBRC is housed at: 

Century 21 Building 
Lot 51, Section 35, Kunai Street, Hohola 
(PO Box 599) 
Konedobu, NCD 
PAPUA NEW GUINEA 

The WBRC serves as a resource hub for women of all backgrounds, from university-educated women with an interest in starting a business to women with limited formal education with a desire for basic skill development. The WBRC offers training and professional education workshops, access to information, mentorship programs, and coworking space so that women entrepreneurs can quickly access the resources needed to thrive, especially as they recover from the devastating impact of COVID-19. To meet WBRC members’ growing desire for more advanced content, CIPE envisions the WBRC to be a laboratory for innovative programming and tailored entrepreneurship content, organized into higher-level fee-based certificate courses, free basic entrepreneurship and learning courses, WBRC membership inclusive of events and services, and other revenue-raising services. 

Through its work with universities, CIPE is working to ensure that future generations of Papua New Guinean women will have the option of considering entrepreneurship as a career path. By providing technical assistance to PNG women’s business organizations, women in business now have a voice in economic policymaking. CIPE is also focusing on achieving inclusive growth by engaging and gathering the voices of the most vulnerable entrepreneurs in PNG who face significant challenges and barriers to growth. Additionally, CIPE has launched other thematic work in PNG with eye towards expanding in the Pacific as a region, such as corrosive capital and other anti-corruption projects. 

 

Position:         Administrative Associate, Papua New Guinea 

Reports to:     WBRC Manager, Papua New Guinea 

Scope: CIPE PNG is seeking a short-term Administrative Associate to actively support the day-to-day operations for the WBRC in Port Moresby. The WBRC is a dynamic, fast-paced environment where women of all socio-economic backgrounds can safely access timely and credible information and resources. The Administrative Associate will work with CIPE’s staff in Papua New Guinea and in Washington D.C.to provide administrative support for CIPE projects in Papua New Guinea. These projects seek to foster positive change in Papua New Guinea as it relates to participation by Papua New Guinea citizens in democracy, governance, economic reforms, advocacy and the building of a civil society. The candidate must be available 40 hours per week to support activities related to CIPE’s women’s economic empowerment programs and is required to be located in Port Moresby to work physically in the WBRC.  

Term: 

Short-term of 3 months starting from June 2022. 

Responsibilities: 

Office Administration and Logistical Support 

Under supervision of the WBRC Manager, the Administrative Associate will have primary responsibility for the following tasks: 

  • Support the management of the day-to-day operations of the WBRC.  

  • Support the WBRC Manager in managing the WBRC’s human capital – scheduling interviews, professional development, and offboarding.  

  • Assist the team by preparing materials for program events, including agendas, participants’ lists, and handouts. 

  • Ensuring WBRC communication products such as flyers, factsheets and booklets are sufficiently stocked up in the Centre for users to access.  

  • Help manage social media platforms in coordination with the Papua New Guinea and D.C. teams. 

  • Manage the WBRC switchboard and attend to incoming phone queries or refer to appropriate staff in a timely and professional manner. 

  • Provide support for data collection, data entry, and documentation practices.  

  • Assist the WBRC Manager with keeping an accurate record of physical and electronic filings.  

  • Adhere to appropriate office procedures, CIPE and donor organization policies and procedures. 

  • Support with ensuring WBRC sign-in sheets are put out at reception daily and collected at the end of each day.  

  • Provide support with WBRC stock-take of supplies and updating of asset registry.  

  • Assist the WBRC Manager with procurement related tasks and maintaining an updated procurement folder on SharePoint.  

  • Support the WBRC Manager to maintain a library of books in the Centre.  

  • Coordinate and collaborate with the WBRC Manager to enable, support, and improve day-to-day business operations.  

  • Develop and/or suggest new or improved operations processes where necessary.  

  • Assist in any other administrative functions as needed to ensure the success of program implementation and office management. 

Position Requirements: 

  • A minimum of two years of administrative office experience. 

  • At least two years of experience in in International Relations, Development, Economic Development, Economics, Political Science, Public Policy, or related field. Knowledge of or interest in women’s economic empowerment is preferred.  

  • Strong organizational, interpersonal and communication skills; team orientation. Ability to take initiative to manage multiple, detail-oriented tasks with limited supervision. 

  • Ability to work well under pressure in a fast-paced environment. 

  • Strong project monitoring and management skills, including budget tracking, report writing, and interaction with diverse local partners. 

  • Fluency in Tok Pisin required, with excellence in English composition, writing and reporting.  

  • Strong organization and coordination skills. 

  • Experience in a start-up, small organization, or learning institution undergoing exponential growth is highly preferred.  

  • Strong Computer skills, proficiency in MS-Office, specifically Word, Excel, Outlook and OneDrive are required. Additionally, internet research skills, familiarity with telecommunications platforms such as Zoom are also required.   

  • Maintain flexible working hours when needed, including some weekends. 

  • Must be eligible to work in PNG and based in Port Moresby.  

  • Candidates with experience working on women’s empowerment, business advocacy, development, business and/or economics are strongly encouraged to apply. 

To Apply:  

To apply for this exciting opportunity, please submit a resume, cover letter, police clearance, and three (3) references for the Administrative Associate position posted under “Opportunities” at www.cipe.org. Only candidates selected for an interview will be contacted. No phone calls please. 

 

CIPE is an Equal Opportunity Employer. 

 

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